Email read email activity

Introduction

An Email Read Email activity, using its Email connection, retrieves unread email using the Internet Message Access Protocol (IMAP) and is intended to be used as a source to provide data to an operation.

Create an email read email activity

An instance of an Email Read Email activity is created from an Email connection using its Read Email activity type.

To create an instance of an activity, drag the activity type to the design canvas or copy the activity type and paste it on the design canvas. For details, see Creating an activity instance in Component reuse.

An existing Email Read Email activity can be edited from these locations:

• The design canvas (see Component actions menu in Design canvas).
• The project pane's Components tab (see Component actions menu in Project pane Components tab).

Configure an email read email activity

Follow these steps to configure an Email Read Email activity:

• Step 1: Enter a name and select a folder
  Provide a name for the activity and select a folder.

• Step 2: Specify filters
  Specify the email criteria to filter by.

• Step 3: Review the data schemas
  Any request or response schemas generated from the endpoint are displayed.

Step 1: Enter a name and select a folder

In this step, provide a name for the activity and select a folder. Each user interface element of this step is described below.

• Name: Enter a name to identify the activity. The name must be unique for each Email Read Email activity and must not contain forward slashes / or colons :.

• Select a Folder: This section displays folders available in the Email endpoint.

  • Selected Folder: After a folder is selected, it is listed here.

  • Search: Enter any column's value into the search box to filter the list of folders. The search is not case-sensitive. If folders are already displayed within the table, the table results are filtered in real time with each keystroke. To reload folders from the endpoint when searching, enter search criteria and then refresh, as described below.

  • Refresh: Click the refresh icon or the word Refresh to reload folders from the Email endpoint. This may be useful if folders have been added to Email. This action refreshes all metadata used to build the table of folders displayed in the configuration.

  • Selecting a Folder: Within the table, click anywhere on a row to select a folder. Only one folder can be selected. The information available for each folder is fetched from the Email endpoint:

    • Name: The name of the folder.

  Tip

  If the table does not populate with available folders, the Email connection may not be successful. Ensure you are connected by reopening the connection and retesting the credentials.

• Save & Exit: If enabled, click to save the configuration for this step and close the activity configuration.

• Next: Click to temporarily store the configuration for this step and continue to the next step. The configuration will not be saved until you click the Finished button on the last step.

• Discard Changes: After making changes, click to close the configuration without saving changes made to any step. A message asks you to confirm that you want to discard changes.

Step 2: Specify filters

In this step, specify the email criteria to filter by. Each user interface element of this step is described below.

• From: Enter a single sender email address or a fragment of a sender email address.

• Subject: Enter a single subject line or a fragment of a subject line.

• To: Enter a single recipient email address or a fragment of a recipient email address.

• CC: Enter a single CC recipient email address or a portion of a CC recipient email address.

• Start Date: Enter the beginning email date, in the format of yyyy-mm-dd.

• End Date: Enter the ending email date, in the format of yyyy-mm-dd.

• Maximum Number of Returns: Enter the maximum number of unread emails to be returned in the response. Leave this field blank to return all available unread messages.

• Include Attachments: Select to include email attachments in the response (selected by default).

• Back: Click to temporarily store the configuration for this step and return to the previous step.

• Next: Click to temporarily store the configuration for this step and continue to the next step. The configuration will not be saved until you click the Finished button on the last step.

• Discard Changes: After making changes, click to close the configuration without saving changes made to any step. A message asks you to confirm that you want to discard changes.

Step 3: Review the data schemas

Any request or response schemas generated from the endpoint are displayed. Each user interface element of this step is described below.

• Data Schemas: These data schemas are inherited by adjacent transformations and are displayed again during transformation mapping.

  The response data schema consists of these nodes and fields:

  Response Schema Node/Field	Description
  readEmailResponse	Node of the email response
  item	Node of the item of email recipients
  recipients	Node of email recipients
  to	Node of recipients of the email "to" field
  item	Node of the item of recipients of the email "to" field
  #text	String value of a single "to" recipient email address
  cc	Node of recipients of the email "cc" field
  item	Node of the item of recipients of the email "cc" field
  #text	String value of a single "cc" recipient email address
  dateTime	String of the date and time that the email was sent
  from	String of the email "from" field
  subject	String of the email "subject" field
  mailBody	String of the email "body" field
  attachments	Node of email attachments
  item	Node of email attachments item
  fileName	String of the email attachment filename
  base64content	String of the base64-encoded attachment content Tip You can use Jitterbit's Base64Decode function to decode attachment content.
  fileSize	String of the binary file size for the email attachment
  fileBase64Length	String of the base64-encoded character length for the email attachment

• Refresh: Click the refresh icon or the word Refresh to regenerate schemas from the Email endpoint. This action also regenerates a schema in other locations throughout the project where the same schema is referenced, such as in an adjacent transformation.

• Back: Click to temporarily store the configuration for this step and return to the previous step.

• Finished: Click to save the configuration for all steps and close the activity configuration.

• Discard Changes: After making changes, click to close the configuration without saving changes made to any step. A message asks you to confirm that you want to discard changes.

Next steps

After configuring an Email Read Email activity, complete the configuration of the operation by adding and configuring other activities, transformations, or scripts as operation steps. You can also configure the operation settings, which include the ability to chain operations together that are in the same or different workflows.

Menu actions for an activity are accessible from the project pane and the design canvas. For details, see Activity actions menu in Connector basics.

Email Read Email activities can be used as a source with these operation patterns:

• Transformation pattern
• Two-target archive pattern (as the first source only)
• Two-target HTTP archive pattern (as the first source only)

To use the activity with scripting functions, write the data to a temporary location and then use that temporary location in the scripting function.

When ready, deploy and run the operation and validate behavior by checking the operation logs.